Category Archives: Cloud Storage

Breaking Down How To Find The Best Cloud Storage Option For You – Donklephant

Are you looking to expand your business soon? Are you wondering how and where you can store your companys data? Cloud storage is something you should seriously look into.

Cloud storage is a service model that facilitates the transmission and storage of data. Cloud storage keeps the data on remote storage systems. From there, the storage provider manages and maintains the data accordingly.

With so many cloud storage choices, how do you pick the best cloud storage option for your business?

Continue reading below as we discuss some of the most important factors to consider when choosing a cloud storage provider.

Theres no doubt that cloud storage offers several benefits to businesses. A recent study revealed that 87% of businesses accelerated after using cloud services. Moreover, 52% of organizations enjoyed an improvement in IT security.

To find the best cloud storage option, you must first understand cloud computing. Youshould know the key characteristics of great cloud storage providers. What exactly are they?

Lets take a look at some of the most important factors to consider when scouting for providers:

One of the first things you can do as you begin your search is to do some basic comparisons. You want to compare the basic features, the storage options, and the cloud server costs.

If you are a small business and you only want the bare minimum, you may first look into the cost-free options. There are a few cloud storage companies that offer free storage. However, expect the very limited storage space.

If you need something more substantial, its the paid plans that you want to look into.

As for the other capabilities, you may want to consider something that offers a high level of functionality. You want to invest in something that offers mobile app capabilities.

This is crucial especially if you want to stay on top of your data even if youre outside of the office.

Meanwhile, price comparisons can be tricky. Though its tempting to go for the cheapest option, its not always the best move to make. You must weigh the offerings that come with the plan.

Strike a balance between the features and what your business can afford.

Another key factor to consider is the storage providers level of security. Keep in mind that hackers continue to improve their techniques. Thus, you need to invest in a cloud plan that comes with top-notch security features.

One of the basic features to look for is superb encryption. Encryption must cover data while its at rest or in transit.

Moreover, find a provider that offers other additional security features. One example is two-factor authentication. This works perfectly against brute force attacks.

Even if a cloud storage provider offers notable security, you must also determine if they are capable of maintaining a high level of service. Find out of the companies you are comparing are financially stable.

Avoid companies that are still establishing a successful business model. You also dont want to bank on a company that has a small customer base.

Though there are newer providers that may offer excellent services, there is a risk of them losing steam. When this happens, they may end up folding sooner rather than later. If you have enough money, go for a reputable provider.

Another option is to go for managed services. This is perfect for companies that wish to have their private clouds. Its also a great choice for businesses looking for more flexibility.

On top of excellent security, you also want your cloud provider to be available all the time. Find a provider that reports at least 99.9% uptime.

Dont believe the companies marketing ploy. Almost all of them will claim 100% availability. Hence, you need to do some research on the numbers and uptime records.

Furthermore, check the data centers. You want to make sure the provider distributes these data centers geographically. This is an important element in ensuring the availability of cloud services.

Proper distribution of data centers plays a role, especially during natural disasters. Geographic distribution helps massively in diversifying risk.

Generally, companies use cloud storage for data backup purposes. Some also keep copies of on-premises backup. What several companies fail to realize is the importance of cloud-to-cloud backup.

This involves backing up your active data from your Software as a Service (SaaS) environment. SaaS pertains to your cloud-based software.

Its a common notion that cloud providers conduct long-term backup by default. The truth is, cloud storage providers do not offer this service upfront. You will need to pay extra fees for this premium service.

What you want to get is to get a cloud storage plan that copies cloud-based data to another cloud. The target destination can be a cloud from a different provider or another region.

Additionally, practice keeping two local copies of your data on different backup media. Also, keep at least another one as a remote copy.

Last but not least, go for a cloud storage provider that comes with accreditations and validations. There are third-party groups that conduct periodic audits of different cloud storage providers. These third-party assessors check the security procedures of the providers.

They conduct audits to ensure the safety and quality of the hosting and processing of data.

One of the most notable auditing standards is the SSAE 16. Another is the ISO 27001 certification that ensures the provider meets international standards in information security management systems.

By using these key factors as a guide, you can find the cloud storage option that suits your requirements best. And once you get the cloud storage plan that you need, your next goal is to maximize its benefits.

Check out our other articles on cloud storage solutions. We discuss tips that will help you get the most out of your cloud services.

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Breaking Down How To Find The Best Cloud Storage Option For You - Donklephant

Amazon Prospects Touted at 3 Firms as Pandemic Lifts Demand – TheStreet

Amazon (AMZN) - Get Reportanalysts at three firms increased their price targets on the shares, saying they expected the retail-and-tech giant to perform well thanks to the coronavirus pandemic.

The upgrades come ahead of Amazon's April 30 earnings report. And they follow other firms' optimism about the Seattle company, including yesterday's move by Goldman Sachs's Heath Terry to raise his target 12% to $2,900, the highest on Wall Street, from $2,600.

Analysts at Stifel maintained their buy rating while increasing their price target to $2,600 from $2,400. Amazon is "one of the best positioned companies" in the pandemic due to "the surge in orders" at its e-commerce business, the firm said.

"We are raising our revenue estimates given the e-commerce opportunity stemming from the pandemic and the potential that prolonged dislocation in traditional retail accelerates e-commerce penetration,"the firm's analysts wrote.

"Our first-quarter 2020 revenue estimate rises 1.5% to $73.9 billion (up 24% year over year, adjusted for foreign exchange)."

Analysts at JMP Securities affirmed their market-perform rating but increased their price target to $2,650 from $2,450 as the company is "the prime beneficiary of accelerating e-commerce trends."

JMP expects recent trends to lead to "greater consumer wallet-share gains longer term."

Meanwhile, analysts at Jefferies declared that Amazon's dominance is "still undisputed" in the cloud-storage space.

"We hosted calls with two cloud experts who see [Amazon Web Services] as the undisputed leader in [infrastructure and platform as services]," analyst Brent Thill wrote.

"Overall AWS consumption flat to up as strong tailwinds (a notable uptick in government, healthcare, and education sectors usage) offset near-term headwinds. Covid-19 is likely to accelerate the migration of enterprise workloads to the cloud."

The firm affirmed its buy rating with a price target of $2,800.

Amazon's average price target is now $2,479, up from $2,179 at the end of 2019, according to Bloomberg.

At last check Amazon shares eased 0.4% to near $2,389.

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Amazon Prospects Touted at 3 Firms as Pandemic Lifts Demand - TheStreet

AWS announces new single-purpose on-prem hardware and tie-in storage tier – The Register

AWS has announced a very niche piece of on-prem tech and a related new cloud storage tier.

The new box is called the AWS Elemental Link and it has just one purpose in life: a configuration-free, cost-efficient way to securely and reliably transfer video to MediaLive for delivery to viewers.

MediaLive is AWS cloudy media coding and distribution service. The new box is controlled from the cloud and said to simplify the chore of getting video into MediaLive. Indeed, AWS says the device needs a source of video, an ethernet connection and power to work, and as it is pre-configured with details of buyers accounts should just start working. Power-over-ethernet is supported, so this can even be a two-cable job.

Three of the devices will fit into a single 1U slot on a standard 19-inch rack. They cost US$995 apiece.

The new storage tier is named Elemental Media Store Infrequent Access. Elemental Media Store is a storage service tailored to the needs of serving video. The new tier costs US$0.0125 per GB, rather lower than the Standard tiers $0.023 per GB.

The Infrequent Access tier was added to give content outfits a cheaper option to host video as demand to view it decreases. AWS sets out a scenario whereby pricier storage is used during a live stream, before content is moved to a lesser tier for less-viewed content. Once material reaches the long tail phase of its life, Infrequent Access storage comes into its own.

While these devices wont appeal to all Register readers, the fact that AWS has created on-prem hardware for a niche is noteworthy. Elemental Link may share a role of moving data into the cloud with Amazons other hardware but is very different to the storage-and-data-crunching-centric Snowball range and the hybrid-cloud-enabling Outposts.

Sponsored: Practical tips for Office 365 tenant-to-tenant migration

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AWS announces new single-purpose on-prem hardware and tie-in storage tier - The Register

These Businesses Are Thriving Amid COVID-19 Crisis – Analytics India Magazine

COVID-19 has created major havoc both in terms of health casualties and economic crisis across the globe and has brought most businesses to a standstill. It has majorly impacted productivity and overall economic growth. While the world is still coping up with its wrath, there are certain tech businesses that may have found an opportunity amid the looming crisis. In this article, we list a few businesses that may thrive in the coming few months.

AR/VR

With the lockdown in effect, many businesses are now functioning online. Even conferences and meetings are witnessing an online transition, which has called for the rising demand for AR/VR technologies. There is a newfound love for these technologies to facilitate business while ensuring optimal comfort and productivity.

Looking at the increased interest, many companies including Digital Jalebi are moving towards web AR and VR so that these experiences are just a click away. For instance, they are working on bringing an experience where users can have an AR/VR experience without installing a new application. They are also working on photorealistic shaders and rendering techniques with the browsers.

Fawaz Syed, Co-founder & Director of Digital Jalebi believes that almost all the businesses around the world have been affected, especially the visualisation or Simulation techniques. He shares that there has been a significant increase in interest among the customers who would like to get the visualisation of the product or apartments sitting at their homes without the need to actually visit the showroom.

Photorealistic visualisation techniques and seamless interactions will make the experience as close to the real one, he says. Some of the areas where AR/VR can be used tremendously are furniture visualisation, apartment interactive walkthroughs, home interior customisation, among others.

There has also been a surge in the requirement for virtual events platforms as many events are getting cancelled because of the lockdown. The company has been working on developing a platform that can allow users to carry all the aspects of a physical event such as registration, audience engagement and immersive presentations, fun activities and analytics.

Facial Recognition

Given the risk of human to human transmission of the coronavirus, many companies are looking to find an alternative for fingerprint scanners. Facial recognition comes as the most suitable option. Many countries such as China and Russia are already pitching for facial recognition to tackle COVID-19 as it avoids the need for many people touching the same surface.

With this boost to the facial recognition industry, many companies such as DERMALOG in Germany and Telpo in China have started working on it. Many other companies such as Hanvon is also facilitating facial recognition technology connected to a temperature sensor that could measure the body temperature in people.

The scenario in India is no different with many companies already working to replace fingerprint-based attendance systems with facial recognition systems. Companies such as Ramco Systems and Secureye are already observing an increase in the number of enquiries about facial recognition systems.

Indian police such as Pune state has also developed a facial recognition software system for surveillance of home quarantine persons. It lets the person upload registration details using the app. They are using AI-based face recognition and GPS algorithms to compare against the registered information. Other governments such as the Rajasthan government and Karnataka state are also using similar strategies.

While the rush to implement facial recognition may call for privacy concerns, the fact that it can help with containment is giving it a major boost. Many companies are customizing their solutions to make it better equipped to even track positive patients.

While the COVID-19 pandemic has made the situation worrisome, businesses are looking to thrive in the current scenario. Technologies such as augmented reality, virtual reality and facial recognition are definitely a means to accomplish it.

Cloud Storage and Cloud Computing

Many companies are moving applications, data and other business elements to the cloud. This is to primarily ensure accessibility of data as the teams are working remotely during the lockdown. It has become the need of an hour for companies to have a centralised location that can be accessed anywhere in the world.

While cloud storage is gaining prominence to save files in cloud-based servers, cloud computing is also being looked up to complete projects.

There is a visible increase in the demand for cloud storage and computing especially in software and data analytics firms that work with large amounts of data. The increased demand could be attributed to the fact that it brings about an ease of universal accessibility, makes work smarter and faster and ensures hassle-free data storage.

Chipmakers For Cloud Computing

It is interesting to note that the stock market for chipmakers that serve cloud computing data centres have observed a surge in the last few days. As cloud computing services are providing an infrastructure to handle the increasing work from home and homeschooling markets, it has given rise to the makers of chips that bring about high-performance computing.

For instance, companies such as Nvidia and Inphi that provide GPUs and products critical for moving large amounts of digital information quickly between and within data centres are seeing an increase in demand.

Cyber Security

Given the turn of events in the current scenario, digitisation has dramatically increased which in turn calls for greater cybersecurity and privacy measures to be in place. With work from home becoming the new normal, there are chances of increased cybersecurity threats if proper security measures are not in place.

To ensure proper security, users may turn to cybersecurity companies to use mitigation tools against any possible threats, especially as remote access and work from home become common.

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These Businesses Are Thriving Amid COVID-19 Crisis - Analytics India Magazine

Keeping Your Off-Campus Video Collaborations Safe and Stress-Free – University of Arkansas Newswire

FAYETTEVILLE, Ark. As most college campuses including the University of Arkansas continue to conduct classes and operations remotely for the time being, there are simple ways to keep your off-campus collaborations safe and stress free.

With much of our campus community shifting to video conferencing as a simple way to stay in touch with fellow classmates or co-workers, there are many free resources already available for all U of A students, faculty and staff.

While there are other brands and apps that can be utilized for video conferencing, like Zoom, the two programs most recommended by the university's IT Services office are Microsoft Teams and Skype for Business.

Outside programs likeZoommay be susceptible to hackers or outside parties that could crash your video conference, causing a distraction or even playing inappropriate videos. Programs like Teams and Skype for Business allow for secure connection to make sure there are no disruptions during important meetings.

If you prefer to use Zoom or a similar platform that isn't Teams or Skype, check out these10 tips for security and privacy.

Boxis apowerfulcloud storage and collaboration tool available to all.Box users can upload, download, share and edit files via the web and mobile devices.One Driveis also available to save and collaborate on files.

For assistance accessing campus resources from off campus or setting up any of the resources provided below, please contact us at the IT Help Desk, open 7 days a week.

By phone: 479-575-2905Online:Chat with Tech Support|IT Help PortalMonday toThursday 7 a.m. to midnightFridays 7 a.m. to 5 p.m.Saturdays 11 a.m. to 4 p.m.Sundays 3 p.m. to midnight

There are many other services available free of charge for the entire U of A community through theIT Services website. There you can find more helpful tips on how to most effectively use programs like Teams and Skype as well as how IT Services can help you stay connected no matter where you are.

About the University of Arkansas:The University of Arkansas provides an internationally competitive education for undergraduate and graduate students in more than 200 academic programs. The university contributes new knowledge, economic development, basic and applied research, and creative activity while also providing service to academic and professional disciplines. The Carnegie Foundation classifies the University of Arkansas among fewer than 3 percent of colleges and universities in America that have the highest level of research activity.U.S. News & World Reportranks the University of Arkansas among its top American public research universities. Founded in 1871, the University of Arkansas comprises 10 colleges and schools and maintains a low student-to-faculty ratio that promotes personal attention and close mentoring.

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Keeping Your Off-Campus Video Collaborations Safe and Stress-Free - University of Arkansas Newswire

Retrospect 17 Solo review: Backup software that gives you everything – PCWorld

Retrospect 17,one of the most comprehensive backup programs you can find, is the latest incarnation of a venerable, capable, and reliable program that PCWorld has actually used to back up its content in the past. The Solo version I tested offers the same file backup and disaster recovery and vast media type support I became used to, but adds modern niceties such as online storage, storage pool support, and more. It served us well once, and will serve you well if you need its advanced feature set.

The flip side of that is that the program would be overkill for many users. Also, the interface, while efficient, involves a learning curve, especially because of the jargon-heavy terminology used.

This review is part of our ongoing roundup of the best Windows backup software. Go there for information on competing products and how we tested them.

Retrospect 17 is available for a single computer for $49 (Solo), and $119 for five computers (Desktop). Subscriptions are available starting from $4 a month. Thats the end-user/SOHO stuff. There are a host of enterprise solutions for servers, as well as a management console and VM (Virtual Machine) support for the IT staff. The enterprise is really Retrospects bread-and-butter market, but having used the program extensively myself, I can attest that its good stuff for the average user as wellonce you know it.

Though the language is odd, Retrospect is easy to use once you know it and supports multiple destinations.

I was a bit surprised, not having looked at Retrospect for over 10 years, that the interface had not changed much, if at all. In the backup world, however, steady connotes reliabilty, so thats not a knock in the least. Its very efficient.

Theres still the highly-efficient collapsible function tree to the left, wizard-like script (job) creation, and logical but not immediately intuitive workflow, with jargon-heavy nomenclature. For instance, while Sources is obvious enough, clicking on Destination gives you the option to select a Backup Set." Thats the same as a destination, but it can give you pause initially. Where most backup programs let you filter the files that will be backed up (whitelisting, blacklisting) files, Retrospect puts this under Select. Instead of Jobs, you have Scripts, etc.

As its likely not what youre used to, I do recommend reading the well-written and comprehensive help guide before you get down to business. Note that with some types of backups, such as those made to tape, the catalog file may be stored on the machine from which the backup was made rather than with the data. Thats just one of the things the manual will tell you.

Retrospect is packed to the rafters with features. You can monitor backups, schedule and automate them, and run programs before and afterward. You can choose between progressive (basically a combination of incremental and differential) and full backups, select compression or encryption, create disaster recovery media, and much more. Destinations can include tape, optical, hard drives, storage groups, and just about anything else thats ever been designed to store data. Take a look at the screenshot below, which shows just the categories of options that are available once youve defined the basics.

Retrospects options dialog box contains virtually every option ever conceived for backup programs. The now out-of-fashion collapsible tree works very efficiently to show all the possibilities.

The shot above also points out that Retrospect supports Windows, macOS, and Linux, which covers a fair chunk of the computers on the planet. (The exception is Chromebooks, but Google designed those to store in the cloud for the most part.)

I cant think of one feature Ive seen in another backup program that isnt implemented in some way in Retrospect. If you want complete control over your backups, it provides it. Theres even more esoteric stuff such as ProactivAI, which is a very fancy name (and another misuse of the term AI), that simply means the program will try to keep track of your sources and destinations and will prioritize backups according to need. This is obviously more useful when youre backing up a larger number of PCs, but it illustrates where Retrospects strengths are.

Probably the most salient omission froms Solo is restore to dissimilar hardware for the disaster recovery media. This is not the issue it once was, as Windows now has standard drivers that will work with just about any hardware, but if you need it, its a $99 add-on. Note that to create recovery media, you must download the Microsoft Assessment and Deployment Kit. Thats a bit of a pain, as is being forced to get vendor connection tokens manually to use online storage. Thats about it for complaints.

There are lot of other add-ons such for enterprise, such as open file backup and the management console, but those wont be of much interest to the average user.

Retrospect, PCWorld, and I go a long way back. The backups of the magazine were performed using the program and 8mm tape for a very long time. Said backups were were extremely reliable. Extremely, as in we never had an issue that wasnt tape-related. Being largely a Mac product, Apples Time Machine hurt sales significantly with the average user, and though Retrospect never disappeared, it faded from consumer-level awareness.

Retrospect supports all types of media, including online services.

I tested Retrospect to local media (external hard drives and SSDs) and my main NAS box using a 250GB data set. I had zero issues backing and restoring, and speed was on a par with, or better than, the competition. With computers as fast as they are these days, performance is almost never an issue, even with heavy compression. Creating the recovery disk required the aforementioned download, but worked as advertised.

Most everyday users will be fine with one of the free backup software options such as those available from your operating system or from Easeus or Aomei and others. On the other hand, anyone who desires ultra-fine control over their backups and support for every type of media in existence will appreciate Retrospect. For those, the $50 will be money well spent. Theres a 45-day free trial available if youd like to kick the tires yourself.

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Retrospect 17 Solo review: Backup software that gives you everything - PCWorld

IoT news of the week for April 24, 2020 – Stacey on IoT

This is one of the connected tools in the ABB Power Grid plant. Image courtesy of Ericsson.

Spectrum for 6GHz Wi-Fi gets OKd: The world of Wi-Fi is about to get a super fast lane for new devices thanks to the FCC voting on Thursday to approve 1,200 megahertz of spectrum in the 6GHz band. This will add to the existing 5GHz and 2.4 GHz bands already in use for Wi-Fi. The new spectrum will be used for Wi-Fi 6E, with the Estanding for enhanced. Like the new Wi-Fi 6 standard, it will use a different modulation scheme to improve the way packets flow on Wi-Fi networks, reducing latency. But because theres so much more room in the 6GHz band, it will also allow for much faster data rates. The caveat is that older, non-WiFi 6 devices cant hop into this fast lane, which will keep data flowing quickly but also means older devices wont get the benefit. So dont rush out and get your Wi-Fi 6E routers anytime soon unless you plan on running Wi-Fi 6 devices on the network. (FCC) Stacey Higginbotham

This is big news in the world of autonomous vehicles: The dirty little secret in the world of autonomous vehicles is that in most cases, youstill need a human operator. For companies seriously building in this space, the question is how many human operators. This month, Einride, which makes autonomous, electric commercial trucks, showed off one operator remotely controlling two autonomous trucks at the same time. Einride says it plans to expand that number to 10 trucks per operator. (InsideEVs) Stacey Higginbotham

I think this is a 5G screwdriver, yall: Telecom giant Ericsson and ABB Power Grid, which makes power transformers and distribution equipment,put out a press release this week touting the 5G factory environment that Ericsson has built for ABB Power Grid. The release says ABB Power Grids factory inLudvika is attaching essential tools, such as cordless screwdrivers, to the network as part of a factory optimization effort. So, it sounds like somewhere in Sweden theres a 5G industrial cordless screwdriver. I have to wonder about that battery life. (Ericsson) Stacey Higginbotham

Google opens its Healthcare API: After more than a decade of hope, the coronavirus is helping to push a variety of changes into the healthcare system that could make it much easier to deliver telemedicine and get access to your medical records in a standard format. This is a good thing. Googles contribution is an open API that will take medical records from different providers and organize them in Googles Cloud. Of course, if they want to store those records, they will need to pay for Googles cloud storage.(CNBC) Stacey Higginbotham

Want to understand the difference between MQTT and LwM2M messaging protocols?Ifyou do, then check out the white paper published by IoT testing house MachNation, which looks at the trade-offs associated with each protocol. Both are used in the IoT, although MQTT is far more common. Lightweight M2M, meanwhile, is popular in cellular networks, and while one of the papers sponsors is AT&T, its worth a look if youre wondering which messaging protocol works for your job. Note as well that MQTT is getting a lot of support from organizations building open-source add-ons to improve some of its shortcomings.(MachNation) Stacey Higginbotham

Scary robots help hospitals with COVID-19:Youve probably seen videos of Boston DynamicsSpot, its somewhat terrifying line of dog-like robots. It turns out theyre doing good work at hospitals. The company said this week that health care facilitiesreached out in March to see if the four-legged robots could be used fora mobile telemedicine platform. The first facility Spot was deployed to wasBrigham and Womens Hospital in Boston; hes been there for the past two weeks, equipped with an iPad on its back. His presence allows doctors and nurses to have two-way video chats with patients without any risk of virus spread. Good dog! But I still think theyre scary. In the future, the company hopes to equip Spot with sensors to measure a patients temperature, pulse, and oxygen saturation levels.(Boston Dynamics) Kevin Tofel

Raspberry Pi lookalike device has a powerful AI chip inside: Nvidia is widely known among consumers for its graphical processing units and cards for gaming, but those who follow IoT know Nvidias chips can power AI and ML applications, too. And if youre into artificial intelligence development, you might want oneof thesecompact computers with Nvidias Jetson chips packed inside. Based on its appearance, I first thought these small devices were a cheap Raspberry Pi. Nope. These are similar on the outside but have enough compute power to provide 32 TOPS (32 trillion operations per second). Of course, that kind of performance will cost you between $450 and $1,100, to be exact, depending on the model.(AAEON) Kevin Tofel

Are we one step closer to a universalbrain-computer interface?I admit Ive watched The Matrixone too many times and want to see a brain-computer interface (BCI). Just the idea of thinking about something and tapping the vast knowledge of the internet to get more information in milliseconds sounds amazing. Were not there yet, of course, and most research on BCIs is currently aimed at people wearing prosthetics or battling a disability. For those people, there may be an improvement on the horizon. Carnegie Mellon and the University of Pittsburgh have published research that could remove the current requirement to recalibrate devices that use a BCI. This article is an interesting look into what could be next, which is me hopefully jacking into the web from my noggin. Oh, and for you other Matrix fans, there is no spoon.(TNW) Kevin Tofel

Home Assistantautomations can supercharge your smart home:Ive spent the last few weeks digging into the automation functions of Home Assistant and Im completely impressed. They are easy to set up now that the software is moving away from text file configurations to a card system based on triggers, events, and actions. And they even use an open-source natural language processing system to better understand what youre trying to automate. Folks who have been telling me that Home Assistant makes store-bought hubs look like toys, you were right! (StaceyOnIoT) Kevin Tofel

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IoT news of the week for April 24, 2020 - Stacey on IoT

Microsoft Office For Android: Is it Any Good? – groovyPost

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Earlier in 2020, Microsoft rolled out an Android version of whats called a unified Office mobile app. The app includes Word, Excel, and Powerpoint all in one mobile application.

Previous to this rollout, you needed to install individual mobile apps for Word, Excel, and Powerpoint. Now you can get all three in one Microsoft Office app for Android or for iOS.

If youre curious about installing Microsoft Office Mobile, the following review should help you decide whether or not its right for you.

The moment you install and launch the Microsoft Office app, youll notice how quickly it runs. The app launches in seconds, and tapping items changes the window almost immediately.

Beyond the small footprint of the app, youll also notice that its intuitive. Finding your way is simple.

In the home screen, youll see any previous documents you were working on, as well as a list of any older files in your OneDrive account.

To get started using either Word, Excel, or Powerpoint, you just have to tap the + icon at the bottom of the screen. This brings up three icons.

The folder icon at the upper right of the home screen takes you to the Browse window. This is where you can see files in your OneDrive account, Google Drive, or items stored locally on your mobile device. You can also see any documents other users have shared with you, or add a new cloud storage account that you want to use with Microsoft Office mobile.

If you tap the personal OneDrive account, youll notice that it may look familiar if youre a Google Drive user. Navigating OneDrive directories and files inside this app is very similar to navigating Google Drive using the Google Drive app.

You tap folders to drill into them, and tap files to open them. Three dots to the right of file names provide options to share or see the file properties.

When you tap Documents from the main screen, youll see the option to open Word, Excel, or Powerpoint. Youll notice an icon to Scan text for opening Word.

If you tap Scan text, itll switch to the camera. As the app attempts to recognize text on the page, youll notice a red box around the outside of the text block.

Once its in-focus, press the white button at the bottom of the window. The Office mobile app will use optical character recognition (OCR) to convert the printed text document into a Word document.

OCR in the Office mobile app is surprisingly accurate. Its an excellent way to capture documents that you can edit later.

Using the mobile Word app is surprisingly easy, even on a small mobile screen. Youll see all of the common Word functions that are normally in the ribbon by tapping the up arrow at the bottom of the window.

These include the things youd expect, like:

The free version of Microsoft Office mobile has far fewer features than if you have an Office 365 subscription. However, even the free version is useful for all of your standard document needs.

Excel inside this Office mobile app is just as intuitive. All of the features youd expect to find in Excel is available. Its also easy to navigate and edit spreadsheets with just your fingers and the on-screen keyboard.

Tap in any cell and type = to start using functions. As you type, youll see a list of functions that start with those letters. If youre not sure what function you want, tap fx at the upper left corner of the screen and search through the functions directory.

Microsoft has made doing certain tasks youd think would be difficult, very easy. For example, the resize multiple cells, just drag your finger to highlight them and use the circles on each side to resize the cells.

Word, Excel, and PowerPoint all come with useful templates you can use to save time when creating new documents. Excel includes the most useful ones like budgets, task management, and organizers.

Functions from the desktop app that youll find in this mobile version of Excel include:

You wont find advanced VBA or macros in this online version, but for most Excel users itll have everything you need.

You can also add multiple tabs to your spreadsheets by tapping the tabbed folder icon at the lower-left corner. Then, tap the + icon on the right of the tabs.

Tap the tab and select Rename to rename the tab. You can also change its color, duplicate it, hide, move, and delete tabs.

You can easily share your spreadsheets with others by tapping the three connected dots share icon at the upper right of the window. This will bring up a Share window.

You can share the file as a link or as an attachment via email. Or, simply type email addresses into the Invite people to this file field. Those people will need to use their Office 365 account (free or paid) to access your shared file.

Again, this looks very similar to how Google handles file sharing in Google Drive. It seems that Microsoft is taking a few pages from Googles playbook.

If creating a PowerPoint presentation inside a mobile app scares you, rest assured that inside the Office Mobile app its not hard at all.

When you first launch PowerPoint, you can choose a theme to start with (highly recommended). Then, just type the text into each slide, add notes, and add any pictures you like as well.

To add another slide, just tap the + icon to the right of the slide deck.

Youll see tools on the bottom of the screen to add pictures, shapes, or text to your slides. Most of the simple text and shape formatting options youd expect are available.

The real power behind this app comes from its casting feature. If you tap the presentation icon (a picture of a TV on a stand) in the menu bar, the presentation launches in full-screen mode. Tap the screen and youll see a cast icon at the top. Tap this to view available Chromecast devices on your network.

When you select that device it will play the presentation slides in full-screen on that television. Meanwhile, on your mobile device, youll see the slide along with the notes underneath it.

This makes giving presentations much more enjoyable. You can use your phone to glance at your notes for the slide, while your audience can only see the slide presentation.

Even if you dont use the PowerPoint mobile app to create your presentations, it would be worthwhile to save your desktop created presentations to your OneDrive account. Then, you can open it with your mobile device to give your presentation.

One major issue with Android is that there has never been a very good note-taking app available for the platform. Microsoft Notes in the Mobile Office app changes all of that.

Note-taking is fast and easy with Notes. It also lets you change the background, edit and format the text, make quick bullet lists, and more.

Its also very easy to share those notes with other users by using the same sharing feature as the other apps.

From the main screen, if you tap the Actions icon at the bottom, youll see a list of other useful features.

These features include:

As you can see, the Microsoft Office mobile app is like six or seven apps all built into one. For a Microsoft product, its surprisingly intuitive and easy to learn.

If you havent tried the Office mobile app yet, give it a try. Who knows, you might find yourself using it more than you use Google Drive apps!

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Microsoft Office For Android: Is it Any Good? - groovyPost

More than just chat using Teams as a SharePoint front end to manage your small business documents – OnMSFT

With more and more users of Microsofts products working from home, small businesses and their users are looking to find the right tool(s) to manage their business documents. Should the business use SharePoint, Teams, or something like OneDrive for Business?

Earlier today, Reddit user JuIT03 asked a very good question on the Office 365 subreddit:

I was wondering for smaller businesses (around 50 employees) who dont require SharePoint sites for each area (i.e. Sales) we could use One Drive for Business from the main account (director or someone) and then set up the folders out from there to treat it more as a file server?

Well, one easy answer to that question would be to use Microsoft Teams to manage your documents as it provides the functionality of SharePoint, the storage capabilities of OneDrive, and the usability of a collaboration of tool like Slack all rolled into one.

Since the launch of Microsoft Teams, Microsoft bundled many of its Microsoft 365 applications into one super-charged platform that is designed from the ground up to be a web-based collaboration space including document management and storage. In fact, Microsoft Teams gives users the best of SharePoint, but with an entirely new front-end experience. Teams uses SharePoint to create Teams Sites, which are document libraries for all things shared and can be referenced easily within any Teams conversation. Teams can also be used to show OneDrive and SharePoint document libraries, new items, and even show content as a website. This graphic shows you how SharePoint and OneDrive have been integrated into the Teams ecosystems:

Unlike SharePoint and OneDrive, Teams is designed from the group up for collaboration, giving users the ability to share any document or file inside the chat window or conversation. SharePoint and OneDrive both require additional steps if someone wants to share a document or file with another team member, whereas Teams can give anyone the ability to easily share a file inside any conversation. There are several easy options inside of Teams to manage, store, and share documents and files.

For example, inside any chat window, you will see a dialogue box to attach a file to a chat conversation.

Share any file with OneDrive in Microsoft Teams

Microsoft Teams also has another unique feature to quickly add access to files and apps in Teams. Users can simply select the + symbol.

use the + symbol to add files and apps.

Once the pop-up window opens, you can then select the app or file tab that you want to add to your chat windows. For this writing, I do a lot of note-taking in OneNote so this makes it very easy to quickly share my cloud-based notes with other team members.

Easily add apps and files to Microsoft Teams.

Users can also attach additional cloud storage options, as well as review recent files and downloads inside Microsoft Teams using the Files dialogue box on the left-hand side.

add cloud storage and review files in Teams.

Teams is an entirely new Microsoft experience. It takes the best of SharePoint and OneDrive, and makes those services usable with Microsoft Teams user-friendly front-end. Reddit user /r/PeterH9572 summarized it well.

Microsoft Teams lets a few people be owners, manage the files, and membership as they see fit, and we encourage people to move away from it is a shared file, but instead use collaboration! Why share a file then email or phone about it when you can have a team and all the chat, meetings, updates and the file itself are in one place and can be seen by everyone in the team without having to keep clicking the share button or referring back to your email or a half-remembered IM chat?

Microsoft is continuing to add new features to Teams like new custom backgrounds and multi-chat windows to make it more user-friendly. Tell us what you think, do you prefer Teams to SharePoint? Sound off in the comments below!

Feature image credit: Tracy Van der Schyff

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More than just chat using Teams as a SharePoint front end to manage your small business documents - OnMSFT

The digital spring clean: how to sort out your passwords, privacy and bulging photo folder – The Guardian

There are, as always, two kinds of people in the world: those who are wondering what to do with all their free time, and those who are wondering what happened to it. The split seems to be closely correlated with the number of children who live with you.

If you are in the former group, you, like me, may have exhausted a significant quantity of procrastination cleaning. I have vacuumed under the sofa, changed the filter on my cooker hood, and even started painting the kitchen.

So why not introduce a digital component to the great tidy-up? Your laptops downloads folder might not literally collect dust, but whether physical or digital, the longer you leave things to fester, the harder they become to eventually deal with.

We all do it: its the honeymoon period with a new app, freshly downloaded, full of possibility. It asks for notification access and you grant it. Then nine months go by, and suddenly it is flashing up a push alert for a 10% off code for an annual subscription if you refer three friends. You dismiss the notification and get on with your day, but the app keeps showing up never enough to prompt you to action, but frustrating all the same.

So head to your notification settings, and search for the apps you actually want to hear from. A good rule of thumb is, only give notification access to apps that will send you real messages from real people. Oh, and maybe your favourite news app.

Its easier than ever to take photos, and have more of them than ever are stored on our devices. So its harder than ever to find the pictures that we want to look at.

AI helps a bit: Apple is moderately good at letting you search for pictures by who is in them, what they are of, or where they were taken; Google does the same job better, with a privacy trade-off. But if you want a photo library that serves a purpose beyond hoarding, you will have to delete some pictures.

Screenshots are a good target, as is clearing out all but one of every image of which you took 15 versions. And why not trim your selfie folder to just the greatest thirst traps, chucking those sunsets that dont quite match the reality of being there. You could save yourself money how many of us are paying for extra cloud storage to avoid tackling this mess head-on? And you would be reducing your carbon footprint too.

If you dont use a password manager, your digital life is insecure. I have heard it all, from people who insist that they have an uncrackable system (putting amaz0n at the end of one password and faceb00k at the end of the other is less secure than you think) to people who swear blind that they have memorised a unique password for every site they visit (until they are pushed, when they admit that yes, they have one password they reuse for unimportant sites).

The truth is, most hacks I hear about are due to credential stuffing using stolen login-password combinations from one site to breach another, thanks to the fact that people just cant stop reusing passwords. So download a password manager, such as 1Password or Dashlane they tend to be easier to use and more flexible than the built-in options from Apple and Google, although those work in a pinch and devote some time to switching your bad passwords to good random ones.

Then, turn on two-factor authentication everywhere you can. This requires you to type in a code, as well as your password, every time you log in, and offers some protection against phishing attacks. Try to avoid text message-based systems if you can, though: instead, get an app such as Authy, or use the built-in two factor tools in services such as 1Password, to store the codes you generate.

At the very least, you should do this for Amazon, Twitter, Facebook and Google, and if you want to get serious about it, a YubiKey (a small physical dongle that plugs in to your phone or computer) can do the same thing even faster.

Just like phone notifications, unwanted email is an efficiency nightmare. It is quicker to hit delete and move on, but over time, it would be quicker to unsubscribe from all those emails you never read. So do it! Trawl through your deleted emails, and click on unsubscribe on those you no longer want to receive.

Automated services will do this for you, but these are a privacy nightmare one of the most famous, unroll.me, apologised in 2017 after it emerged that its business model involved selling user data gathered from the inboxes it monitored.

This one is easy: go to haveIbeenpwned.com, and type in every email address you have. Then, when the site inevitably tells you that your personal information has been stolen by hackers numerous times, get a password manager.

I cant tell you to delete Facebook. The site remains pivotal to the social lives of many, and its hooks into other services mean that even if you rarely go to Facebook.com, deleting your account might be a difficult choice. But I can suggest that you strongly consider it: Facebook is the ground zero for many of the disordered digital habits that a spring clean is supposed to help, from receiving manipulative notifications to endless scrolling.

If you cant bring yourself to delete your account, then deleting the app is a good step towards it: doing so will help heighten your sense of whether or not you really enjoy using Facebook, or just click on it because its there.

Google is admirably open about all the ways it keeps track of your every move and utterance. The site stores its surveillance history in public, for you to check, at myactivity.google.com. A visit there will reveal everything Google has been monitoring, from your web searches, to the YouTube videos you watch, to where you go and what you say to your phone.

The good news is, its easy to delete it all, to set up automatic deletions going forward, or even just to prevent the company tracking you at all. I did the latter, and havent looked back since.

Neat file systems are alike; each messy one is messy in its own way and an awful lot of them involve storing everything on the desktop. Still, without knowing what horrors you have inflicted on your poor hard drive, I cant tell you how to fix them. But I can suggest one area you have probably let slide: your downloads folder.

If you are anything like me, the downloads folder is a mixture of things you never meant to download, things that you have already copied over elsewhere, installed, or added to a library, and things that you needed once then forgot about. So clear them out but be careful, because everyone also has one file in their downloads folder that is irreplaceable, essential, and named something like Dwnld124067395. Make sure you move that one somewhere safer, and rename it.

Ross Sleight, of the digital consultancy Somo, suggests this: Regularly check and clear the third-party sites and apps that are using your Facebook or Google ID as login information. Sharing this info makes it faster for you to create accounts, but its worth reviewing and revoking the access for sites and apps youve not used for a while.

Facebooks cybersecurity is pretty good, but if you gave access to your profile to what Hollywood celebrity are you dot tv in 2009, and that gets hacked, there isnt much Facebook can do to stop criminals wreaking havoc on your digital life. Block outdated integrations now, before you regret it later.

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The digital spring clean: how to sort out your passwords, privacy and bulging photo folder - The Guardian