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How to send documents and information with enhanced security Tips to help keep your documents more secure whether you send them by mail, email, or via the cloud

Many people tend to feel a bit uneasy when sharing documents with an external party. Whether it is a business file like an internal balance sheet, or a personal document like your passport, you want to take every precaution to help ensure your information is only seen by its intended recipients.

This concern leads some people to send sensitive documents only by direct mail, but even that can be risky - your package could get lost or accidentally sent to the wrong destination. In today's digital world, it is becoming increasingly common and much more convenient to send these types of documents digitally, through email and/or using a file-transfer platform or cloud-based document sharing service. These types of services host and manage documents in the cloud. Digital workflows are faster and more efficient than traditional methods, and are generally easier to keep up to date. Digital documents can also enable enhanced access for users with visual impairments who traditionally need to ask for assistance from an external vendor when reviewing physical documents.

In this article, we break down best practices on sharing documents and provide tips on how to help protect those documents.

We live in a physical world, but the way we exchange information is increasingly digital. Many businesses and consumers began embracing digital documents and signatures more frequently during the COVID-19 pandemic. The breadth and scope of files they shared online also expanded.

Documents can and should be protected throughout their journey. This could mean sending information by registered mail in the case of paper-based documents, or in the case of email and cloud hosted documents, encrypting files and restricting access to approved recipients.

Certain organizations may still require official documents to be a physical printout directly from their sender. Even some consumers prefer to send and receive official documents in a sealed envelope. Additionally, some government agencies may require a signature on paper, also known as a wet signature, for official documents.

Here are three tips to help ensure your physical docs arrive to its intended recipients securely and on time:

In the United States, it is illegal to open someone else's mail. This regulation is enough to discourage curious outsiders from reading your documents, but it is unlikely to deter a motivated criminal, especially one that has specifically targeted you or your business.

Make sure to package your documents sealed in opaque packaging so their contents are invisible and difficult to access without tearing the envelope entirely. Send these documents via a reputable carrier that allows you to track and monitor your package's progress from origin to destination.

International deliveries take a longer time to reach their destination as documents and packages change hands multiple times en route. Speed can be your friend under these circumstances so it may make sense to pay a little more and opt for expedited delivery. It is also prudent to send packages by registered mail and require a signature upon delivery, which will give you peace of mind that your documents have reached the right person.

Note that delivery companies in other countries may have different policies about what to do with a package if the recipient isn't available at the time of delivery. Be sure to specify that your documents cannot be left with anyone apart from the intended recipient. Tracking down a lost or stolen package after delivery is virtually impossible.

It is crucial to help secure electronic documents (e-docs), especially if they contain sensitive information or a legal signature. There are multiple ways to share e-docs, including email, file-transfers, and centralized document libraries hosted in the cloud. The most used forms of digital documents are email, cloud-based files, and PDFs, each of which comes with its own considerations.

The most common way to send digital files can be potentially one of the most vulnerable to cyber-attacks. Malicious email is typically the starting point to ransomware and phishing attacks.

There are three keys to helping protect email data: encrypting the message itself, encrypting attached documents, and password-protecting those documents. Recommended practices can vary between businesses, but at a minimum should respect AES standards, the specification set by the U.S. National Institute for Standards and Technology.

Hosting documents in the cloud is attractive when dealing with large files that cannot be sent as email attachments, or when multiple stakeholders need access at once. As opposed to emails, cloud-hosted documents are created, modified, and can be deleted at the source.

Once uploaded, make sure your files are automatically hosted privately until an administrator sends a secure access link to your chosen recipients. Access and editing rights can be managed on an individual basis, so that some users can modify the document while others can simply view it in "read only" mode. That's why cloud-based platforms are well suited to managing legally binding documents, as they reduce the likelihood of opening, tampering or printing by an external party.

Password protection should come via digital signature solutions such as Adobe Sign. Not only do these replace paper and make signing more efficient, they also allow you to control document access based on people's email address or another digital identifier. When signing a document with a certificate-based signature, the signer's identity is validated by a trusted service, and the signature is cryptographically bound to the document using public key infrastructure (PKI) technology. This makes digital signatures, such as cloud signatures, ideal for specific transactions or when you need to comply with regulations such as eIDAS in the European Union.

Of course, even cloud-based document libraries need to be managed regularly. Be sure to delete information and documents that you no longer need.

PDF is the most commonly used file format for creating and sharing documents - and with good reason. These files can easily be encrypted with password protection, and you can apply permissions to PDFs that limit who can copy modify or print the information these documents contain. Below are four effective strategies to help protect your PDFs from theft, loss, or unwanted access.

Cybersecurity is every business' especially in today's digital economy. With your employees sending and receiving hundreds of files every day, keeping their contents safe should be a top priority for your company and its customers.

Luckily, the technology required to protect electronic files has advanced considerably. Learn how businesses are using Adobe Document Cloud to adopt digital workflows with enhanced security and integrity.

Disclaimer

Adobe Inc. published this content on 23 November 2021 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 23 November 2021 13:59:03 UTC.

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The following discussion summarizes the significant factors affecting theoperating results, financial condition, liquidity, and cash flows of our Companyas of and for the periods presented below. The following discussion and analysisshould be read in conjunction with the condensed consolidated financialstatements and the related notes thereto, and the consolidated financialstatements and the related notes thereto all included elsewhere in thisprospectus. The statements in this discussion regarding industry outlook, ourexpectations regarding our future performance, liquidity, and capital resources,and all other non-historical statements in this discussion are forward-lookingstatements and are based on the beliefs of our management, as well asassumptions made by, and information currently available to, our management.Actual results could differ materially from those discussed in or implied byforward-looking statements as a result of various factors, including thosediscussed below and elsewhere in this report, and in the sections entitled"Special Note Regarding Forward-Looking Statements" and "Risk Factors" containedin the Company's final prospectus for its initial public offering filed with theSecurities and Exchange Commission ('SEC").

Overview

Impacts of the COVID-19 Pandemic

Investment in scaling the business

Adoption of our solutions by new and existing customers

Subscription services adoption

Mix of solutions and software services revenues.

The Company does not have inventory and hence the quick ratio is the same ascurrent ratio.

We provide our services and manage our business under these operating segments:

Managed Services and Support

The revenue from solutions delivery model contains a series of separatelyidentifiable and distinct services that represent performance obligations thatare satisfied over time. During the periods presented the company generatedPlatform revenue on solution delivery model only, which is non-recurringrevenue.

Sales and Marketing

In the nearest future, we expect our general and administrative expenses tocontinue to increase to support business growth. Over the long term, we expectgeneral and administrative expenses to decrease as a percentage of revenue.

Depreciation and Amortization Expenses

Other Income (Expense), Net

Other income (expense), net consists of finance cost and gains or losses onforeign currency.

Deferred revenues

Advanced billings to clients in excess of revenue earned are recorded asdeferred revenue until the revenue recognition criteria are met.

Unbilled accounts receivable

Unbilled accounts receivable is a contract asset related to the delivery of ourprofessional services for which the related billings will occur in a futureperiod. Unbilled receivables are classified as accounts receivable on theconsolidated balance sheet.

Although we believe that our approach to estimates and judgments regardingrevenue recognition is reasonable, actual results could differ and we may beexposed to increases or decreases in revenue that could be material.

Provision for Income Taxes

Paycheck Protection Program

Results of Operations

Three Months Ended September 30, 2021 and 2020

Revenue from operations

Our top 5 customers accounted for 79% in quarter ended September 30, 2021 and88% in during quarter ended September 30, 2020, respectively.

Terms of Customer 1 Agreements

The summaries of the MSA and SOW are not complete descriptions of the provisionsof the MSA and any particular SOW and are qualified in their entirety byreference to the MSA and form of SOW, each filed as an exhibit to theregistration statement of which this prospectus is a part.

Cost of Revenue (exclusive of depreciation /amortization)

Cost of revenue, excluding depreciation and amortization decreased by $0.01million, or 0%, to $5.3 million for the quarter ended September 30, 2021, ascompared to $5.3 million for the quarter ended September 30, 2020..

Research and Development

Research & Development $ 2,204,030 $ 550,167 $ 1,653,863 301 %

Research & Development expenses increased by $1.6 million, or 301% to $2.2million for the quarter ended September 30, 2021, as compared to $0.6 millionfor the quarter ended September 30, 2020, this is primarily due to higherinvestments in Platform Development.

Depreciation and amortization

Depreciation and amortization $ 211,328 $ 200,864 $ 10,464 5 %

Interest expense

Interest expense $ 220,634 $ 1,161 $ 219,473 18903 %

Revenue, Cost of Revenue and Operating Profit by Operating Segment

Factors affecting revenues of Software Services, Managed Services and Supportand Platform Services

Our CloudEz and DataEz platforms are getting more traction, and this led toincrease in Managed Services and Support revenue. We have made additionalinvestments in Sales & Marketing and Research & Development to grow ManagedServices & Support and Platform Services revenue. We expect this trend tocontinue and have a net positive impact on overall results of operations.

Segment operating profits by reportable segment were as follows:

(2,181,277 ) (1147 %)

Nine Months Ended September 30, 2021 and 2020

Revenue from operations

Our top 5 customers accounted for 75% of revenue during the nine months endedSeptember 30, 2021 and 80% during the nine months ended September 30, 2020,respectively.

Top Five Customers' Revenue for nine months ended September 30, 2021

Top Five Customers' Revenue for nine months ended September 30, 2020

Cost of Revenue (exclusive of depreciation /amortization)

Cost of Revenue (exclusive ofdepreciation /amortization) $ 17,828,791 $ 16,162,776 $ 1,666,015

Research & Development expenses increased by $2.3 million, or 157% to $3.8million for the nine months ended September 30, 2021, as compared to $1.5million for the nine months ended September 30, 2020, this is primarily due toadditional investments in Platform Development.

Depreciation and amortization

Depreciation and amortization $ 633,290 $ 603,567 $ 29,723 5 %

Depreciation and amortization expenses increased by $0.03 million, or 5% to$0.63 million for the nine months ended September 30, 2021, as compared to $0.60million for the nine months ended September 30, 2020.

Interest expense

Interest expense $ 479,849 $ 24,920 $ 454,929 1,826 %

Income tax expense $ 4,759 $ 176,605 $ (171,846 ) (97 %)

Revenue, Cost of Revenue and Operating Profit by Operating Segment

Factors affecting revenues of Software Services, Managed Services and Supportand Platform Services

Our CloudEz and DataEz platforms are getting more traction, and this led toincrease in Managed Services and Support revenue. We have made additionalinvestments in Sales & Marketing and Research & Development to grow ManagedServices & Support and Platform Services revenue. We expect this trend tocontinue and have a net positive impact on overall results of the operations.

(1,021,374 ) (165 %)Total segment operating profit 3,224,287 3,420,276 (195,989 )

(3,152,288 ) (482 %)

Liquidity and Capital Resources

(254,271 ) $ (799,877 )

As of September 30, 2021, our principal sources of liquidity for working capitalpurposes were cash, cash equivalents and short-term investments totaling$1.1 million.

Sources of Liquidity

Operating Activities

Investing Activities

Net cash used in investing activities was $0.05 million for the nine monthsended September 30, 2021, and $0.01 million for the nine months ended September30, 2020.

Off-Balance Sheet Arrangements

Edgar Online, source Glimpses

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Copy Me Thats Recipe Clipper is designed to store web recipes with the ease of a button you can install on your browser (desktop or mobile.) Simply click to copy a recipe from any website, and even if you modify it to suit your tastes, all recipes retain the original link. The default for recipes saved to Copy Me That is that they are private, but with a premium membership you can opt to make your recipes public and share them.

Create a Cookbook, Online or Off

Once you have all of your recipes collected in one place, congratulations, you are now the author of a virtual cookbook! But it gets even better. Advances in publishing technology allow you to create different types of books that can be printed on demand, and at the same time live forever as electronic data. It may sound like stepping back from digital, backed-up recipes to paper versions, but dont underestimate how lovely it would be to give or get a book of your family recipes for the holidays or a birthday.

After Strauss completed her survey of family favorites, she imported her collection into Shutterfly, a photography and image-sharing company, and ordered a printed cookbook. Yet she didnt relinquish the advantages of digital content. The last step I took was to upload all of the recipes without the images into 2ndvault, which automatically converts and stores my file as a PDF. This step will protect her file in case of a flood or other disaster, natural or human, such as simply misplacing the book.

Dish Dish makes creating online and printed cookbooks as easy as apple pie. Our Digital Recipe Album package is perfect for a large collection of family recipes, Carr says. We send our client an envelope to retrieve their recipe collection, type in all the recipes for them, and return the originals to them when finished. Its a great option if you dont want to lift a finger, and costs range from $50 to $150, depending on the number of recipes you send. Dish Dish also sells printed family or group cookbooks. Processing is $30 if your recipes already reside in their database or you provide them electronically; otherwise the company charges 50 cents per recipe. Books start at $6.50 each for a 50-page, 6 x 9-inch version and $8.25 each for an 8.5-inch by 11-inch volume.

Eating Better, Cheaper, Greener

Plan to Eat, which was specifically designed to help streamline meal planning, reports that its users save money in food costs and waste less food, so if youd like a more complete meal planning service along with your recipe storage, this company's tools go that extra mile. Plan to Eat automatically creates a shopping list based on your customized meal plan, which can hold an unlimited number of events. The service also has a feature called The Freezer, designed for batch cooking and storage, that tracks the number of servings and meals provided for each batch, along with the date theyre prepared.

Back at BigOven, one of my favorite features helps reduce my carbon footprint. The services Use Up Leftovers tool allows you to enter up to three surplus ingredients into its database to receive suggestions and recipes for how to use them.

A New Generation of Cooks

I love having the opportunity to digitize, back up, and preserve my family recipes, but I also appreciate the ability to connect with more epicures and improve my cooking. Members of Dish Dish receive regular newsletters, meal recommendations, and tips. I can participate by rating recipes from other members and adding favorites to my own collection.

For example, at BigOven, I can easily follow other cooks and search their database of recipes to find more. In fact, I found many entries for holiday stollen that included tips and techniques Ill certainly use as I try to replicate Wilmas version. I may even, ahem, update it to healthier standards.

Eventually Ill need to pass on Wilmas recipe box and famous bread pans to another family member, my son Dashiel or niece Bailey. But they wont just inherit a ramshackle collection of paper recipes. Theyll get a digitized collection they can pass down to their own children, and more. My grandmother so loved sharing her recipes with others, I'm certain she would have been happy to know that her favorite dishes are now available for cooks across the world to enjoy.

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